The Pensions Regulator

Code of practice 08
MNT/MND - putting arrangements in place

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Communication

What should be communicated?

Nomination

77. The nomination stage should include communication to the members and/or organisations involved of its essential details, including at least:
    • the number of MNTs the scheme should have;
    • the number of MNTs in place;
    • the number of MNT vacancies;
    • a short explanation of the role of a trustee and any available training⁴⁴;
    • any eligibility criteria;
    • what will happen if the number of nominations is less than or equal to the number of vacancies;
    • details of the selection process to be used if there are more nominations than vacancies, or if the trustees have decided to hold one anyway;
    • how to nominate someone for selection as an MNT;
    • any time limits that apply; and
    • a contact for queries.

Selection

78. The selection stage should include the communication to the members and/or organisations involved of its essential details, including at least:
    • what those involved in the selection process need to do;
    • the outcome of the nomination process;
    • the method of selection.

Outcomes

79. The outcomes of the nomination and selection processes, and the method of selection, should be communicated to all of the members involved in both processes.

How should trustees communicate?

80. This can vary according to the circumstances of the scheme. For example:
    • a scheme of a large company may be able to place a prominent announcement in a staff magazine or in its regular pensions bulletin;
    • a small scheme with only active staff members who are all on one site may be able to use a staff noticeboard; or
    • a mature scheme with a large number of deferred and pensioner members may find the postal system more appropriate.
81. Members or representative organisations should be given sufficient time to consider whom they want to nominate.
82. Trustees should consider using their established means of communicating with members. These will often be effective and less expensive.

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